HCM Community members discover new methods to pay employees at upcoming Paying People Workshop

As the University of Colorado prepares for major technology upgrades this November, upcoming HCM Transaction Workshops will showcase new tools and processes that make it easier to pay employees. 

Part of the two-year Elevate project, CU will upgrade its existing Human Resources Management System with Human Capital Management (HCM), an Oracle software that will simplify payroll, time tracking and more. Rollout is slated for early November.

Professionals who use this software – known as the HCM Community – will walk through new payment processes at Paying People workshops, the fifth in a series of six summer training sessions. Workshops will be available on each campus and the System office from Sept. 3-16.  

The workshop previews changes to PayGroups, which will help to improve efficiencies and accuracy. Department users will see how CU Time works and an upgraded MyLeave system, as well as simplified transactions for different types of payment.

Faster, smarter payment processes

Human resource professionals, managers and others perform different pay transactions based on paygroups. In the current system, payroll transactions are uploaded in “batches,” a time-consuming process that must be approved prior to payroll running. 

To speed up this process, HCM will better integrate with MyLeave, CU’s time-tracking system. This means department users will no longer have to create “batch” transactions and can make retroactive time entries that feed directly into payroll. Put simply, corrections to employee’s time will update into their payments automatically.

New earning codes will also help clarify payments. In MyLeave, employees select an earning code, such as earned vacation time, that triggers an approval request from a manager or supervisor. Additional earning codes (such as Family/Medical Leave time) should help HCM users and employees process unique payment situations more accurately. 

Department users will also learn about new options to process contract pay, a common payment plan for certain faculty members. HCM will now display details of how much has been paid toward a contract and how much remains, as well as make automatic calculations depending on the contract schedule.

In short, HCM will simplify basic payment tasks and make revisions much easier, saving time for users and speeding up business processes as a whole.

What’s next?

The workshop series covers just about every part of HCM, helping employees retool their skillset for a modern, more agile system.

Following the Paying People workshop, the final training sessions will focus on HCM reviews and reports. Later this fall, key users will have the opportunity to use the system at Structured Labs, where users get hands-on learning experience with structured scripts, and Open Labs, which will provide post-go-live support.

There are only a few spots left for these remaining workshops, so Employee Services recommends registering as soon as possible.

Employee Services recently published an online version of the HCM Overview Workshop – a prerequisite for several of the advanced workshops. If you’re an HCM user who missed this overview, consider taking the virtual course to participate in remaining workshops and catch up before go-live.

How to register for HCM Campus Workshops:

1. Login to the employee portal
2. On the right-hand menu, click Training
3. Click Start SkillSoft and enter your login information, if prompted
4. Click Catalog
5. Click CU Instructor-Led Training (the second folder in the list)
6. Click Elevate: HCM Campus Workshops
7. There are six training topics. Click on the topic you’d like to attend.
8. Once you’ve found a training that works for your schedule, click Enroll on the furthest column to the right. You’ll be emailed an enrollment confirmation, which you can link to your Outlook calendar.

To access the online HCM Overview Workshop, follow the steps 1-4 above, then:

1. Click University of Colorado - Courses.
2. Click your campus folder.
3. Select the HCM folder.
4. Select the CU: HCM Overview Workshop and click [Launch]

Questions?

Send an email to HCM_Community@cu.edu or visit www.cu.edu/elevate to learn more about HCM Campus Workshops and the CU Elevate project.