Procurement: Copier agreement should save up to 60 percent on costs

New sourcing agreements covering copier machines are expected to save university departments between 30 percent and 60 percent on copier costs, compared to costs under the current State of Colorado pricing agreements.

The Procurement Service Center (PSC) announced that the university's new strategic partners, Konica Minolta and Xerox, were given a dual award for photocopiers as the result of a Request for Proposals (RFP) process. Copiers are the latest strategic sourcing initiative for the university, joining office products, mailing/shipping services, and scientific supplies.

Besides lower costs, the new agreements mean a streamlined ordering process. The machines available under the new agreements include several features that previously were available only as options. Some of the now-standard features include scan/print capabilities; finisher with stapling capability; staples; no required monthly minimum, equipment maintenance and repair, and default duplex copy/printing.

For the university, these agreements replace the current state of Colorado pricing agreements. For those who have machines under a state agreement, it's business as usual; your current supplier will continue to invoice you and service your machine until your existing contract expires. At that time, you'll choose a new copier from either Konica Minolta or Xerox.

The PSC will host copier product shows featuring Xerox and Konica Minolta at each campus. These are opportunities to preview popular copier models, learn about the newest features and copying speeds, find out about pricing and service levels and ask questions. The shows will feature hands-on demonstrations of copiers.

CU Boulder: 9 a.m.-noon Friday, April 2, UMC Room 235
UCCS: 9 a.m.-noon Wednesday, April 7, University Center, Room 116
UC Denver: 9 a.m.-noon Thursday, April 8, Anschutz Medical Campus, Research Center 2, Second Floor Conference Room P15-2100

Please RSVP to: http://www.surveymonkey.com/s/psc2010copiershows

Contact Duane.Tucker@cu.edu or 303-315-2150 for more information.

The Procurement Service Center soon will be moving. Kelly Fox, vice president and chief financial officer for the university, has announced that PSC will move from its Lawrence Street location to the fifth floor of 1800 Grant St., Denver.

"We are excited about this move and believe that it will enhance collaboration and service for the system and the university as a whole," Fox said. "In addition, this move will result in cost savings for system administration."

A lower lease payment will result in savings, and the PSC staff of 45 full-time equivalencies will be in closer proximity to the Controller’s office. The move is expected sometime in the next several months.